Job Description

Job Title

File Clerk

Job Description

Major duties to include but not limited to the following:

• Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.
• Assists with the control of all information arriving and leaving the file room.
• Indexes each scanned document into a Structured Query Language (SOL) database which is accessed via CPRS (Computerized Patient Record System) and Graphical User Interface (GUI) tools; then connects each scanned document into the correct patient's CPRS record, to the appropriate Text Integration Utilities (TIU) document, assigns the appropriate document naming convention when applicable, creates a new note, and electronically signs the note created.
• Sorts loose health record documents received daily, scans and indexes materials accordingly on a timely basis and within established guidelines.
• Analyzes and researches numerous and varied medical and administrative reports received from non-VA health care facilities when making a determination as to how these documents are to be indexed.
• Maintains a daily productivity spreadsheet of scanning and indexing activities.
• Maintains a tracking system to follow up on missing, incomplete or unauthenticated documents to assure timely scanning.
• Performs other related duties and special projects as assigned by CHIMS, direct supervisor or designee.
• Work Schedule: 8:00am - 4:30pm, Monday - Friday
• Telework: Not Authorized
• Virtual: This is not a virtual position.
• Position Description/PD#: File Clerk / PD019030 Financial Disclosure Report: Not required

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